Privacy Notice
1. Who we are:
Fitzgerald Tech Law
elizabeth@fitzgeraldtechlaw.ie
Fumbally Exchange, Argus House, Blackpitts, Dublin 8, Ireland
2. Information about the personal data we process and how we obtain and process the information:
We process data about the following categories of people:
- Clients. We process the personal data of our clients in order to provide legal services. Our clients provide us with information in meetings, phone calls, VOIP or Skype-type services and by email. More detail about this processing is contained in our engagement letter. The legal basis for this processing is processing necessary for the performance of a contract to which you have entered into with us, or where you are an employee/contractor of our client, processing necessary for the legitimate interests of your employer/customer and our firm in providing our clients with legal services. We are also subject to certain legal obligations to collect information for matters such as anti-money laundering compliance and, where this is the case, the processing is on the basis of a legal requirement with which we are required to comply.
- Prospective clients. We process your data when you send us information and when you are browsing our website. This is to review your information and discuss with you your requirements and whether we are the right firm for your legal matters and, for website information, to measure the effectiveness of our website. We process this data on the basis of our legitimate interests in liaising with potential clients and marketing our firm, on the basis of taking steps at your request in advance of entering a contract, and on the basis of your consent.
- Colleagues, suppliers and advisors. We obtain the information of colleagues suppliers and advisors in the normal course of business. The purpose of the processing is to liaise on our legal or business matters and the legal basis for this processing is processing necessary for the performance of a contract to which you have entered into with us, or where you are an employee/contractor of our colleagues or advisors, processing necessary for the legitimate interests of your employer/customer and our firm in providing and receiving services.
- Client counterparties. In contractual negotiations or other legal matters we may process the data of our clients’ counterparts and their advisors. The purpose of the processing is to liaise on our clients’ legal or business matters and the legal basis for this processing is processing necessary for the legitimate interests of your employer/client and our firm in providing legal services and our client in receiving legal services.
- Candidates, employees and consultants. We will process your personal data if you apply to work with our firm. This may include items such as your CV, cover letter or emails to arrange interviews as well as notes of interviews. If you are successful in applying to work with us, we will require further details from you to administer the employment relationship. We process this data on the basis of our legitimate interests in recruiting people to work in our firm and on the basis of taking steps at your request in advance of entering a contract.
3. Third parties that may process your personal data
- Email provider
- Legal practice management system
- Office software
- Accounting software
- Advisors, consultants and staff
- Counterparties in your legal matter
- LinkedIn (where you contact us via LinkedIn – we recommend you do not send us any confidential data via LinkedIn)
- Twitter (where you contact us via twitter – we recommend you do not send us any confidential data via Twitter).
4. Data Transfers
Your data will not be transferred outside the EEA unless you contact us from outside the EEA, you contact us via LinkedIn or Twitter or in the circumstances where we are travelling outside the EEA. Our legal practice management system is supported from Canada, but no client data is transferred to Canada, with the exception of the client name. Since we exclusively deal with companies, the client name does not usually constitute personal data.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
5. How long do we keep your personal data
We will keep client’s file data for the period during which you are our client and for a period of up to 7 years after the matter is closed.
Non-client information is held for the duration of the relationship with the other party and for a period of 2-3 years after the date of last communication. We carry out a review of non-client information once yearly, therefore your data may be held for a period of up to 3 years.
We will retain documents (including electronic documents) containing personal data:
- to the extent that we are required to do so by law;
- if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
- in order to establish, exercise or defend our legal rights.
6. Your rights
You have the right to request access to and rectification or erasure of your personal data or the restriction of processing concerning your personal data or to object to processing concerning your personal data. You also have the right to data portability.
Where the processing is based on your consent you have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.
You have the right to lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
7. If you do not want us to process your data
You may choose not to provide us with personal data. If you do not provide us with personal data we may not be able to provide you with our legal services, liaise with you on your client’s legal issues, consider you for employment with our firm or use the services of your business. See our Cookie Notice for information on data that is processed through our website.
8. Updates
We will update this policy if we change our processing practices. This website and our firm is subject to continuous improvement so please check back to see this policy if you engage with the website at a later date.
9. Last updated: July 2019
